1 Introduction | 2 Features | 3 Requirements | 4 Preparations | 5 Usage | 6 Examples

2 Features

2.1 Organization level

2.1.1 Basic

✔ Check for license availability based on Azure AD license information

✔ Calculate report importance based on organization’s thresholds

2.1.2 Advanced

Check for license need based on Azure AD and Office feature information:

✖ Azure Active Directory Premium P1 based on applications using application proxy

✔ Azure Active Directory Premium P1 based on groups using dynamic user membership

✔ Azure Active Directory Premium P1 based on applications using group-based assignment

✔ Azure Active Directory Premium P1/P2 based on users covered by Conditional Access

✔ Azure Active Directory Premium P2 based on users eligible for Privileged Identity Management

✔ Defender for Office 365 P1/P2 based on protected Exchange Online recipients

✔ Intune Device based on devices managed by Intune and used by unlicensed users

2.2 User level

2.2.1 Basic

✔ Check for Microsoft’s mutually exclusive licenses

✖ Check for Microsoft’s interchangeable licenses

✔ Check for organization’s interchangeable licenses

✔ Calculate optimizable licenses based on available features

✔ Calculate removable licenses based on enabled features

2.2.2 Advanced

Check for organization’s preferable licenses, based on multiple criteria:

✔ Whether a user is enabled

✔ Whether a user is a guest

✔ When a user was created

✔ When a user was last active

✔ How much OneDrive storage a user has used

✔ How much mailbox storage a user has used and whether the mailbox has an archive

✔ Whether a user has used Windows/Mac/mobile/web versions of Office applications

✖ Whether a user has enrolled a device in Intune

DISCLAIMER: Multiple of the criteria above rely on usage reports available in Microsoft 365 admin center and therefore depend on those reports’ accuracy.